Question

Write short answer of the following :

State the nature of Directing function.

Write Short Note on the following:

Nature of Directing.

Explain any five points of importance of directing.

Explain the importance of directing.

Answer 1

Importance of Directing:
Directing refers to a process or technique of instructing, guiding, inspiring, counseling, overseeing, and leading people towards the accomplishment of organizational goals.
Supervision is an integral part of the direction function. The director supervises employees by observations, examining the reports and behavior of employees.
On the basis of the above definitions, the importance of directing can be stated as follows:

1. Initiates Action:
   The direction is the function which supports to activate the plans with the help of employees.
   Every action is initiated in a timely direction. Proper instructions are given to subordinates
   while completing their assigned task. The managers direct the subordinates about what to do, how to do, when to do, and also to see that their instructions are properly followed.
2. Integrates Efforts:
   Communication is one of the elements of direction. It helps in integrating the efforts of all the employees and departments which results in the achievement of organizational goals. Integration of efforts is possible through persuasive leadership and effective communication towards the accomplishment of organizational goals.
3. Means of Motivation:
   While directing the subordinates, their opinions are also considered. A manager identifies the potential and abilities of its subordinates and helps them to give their best. He also motivates them by offering them financial and non-financial incentives to improve their performance. It boosts the morale of subordinates.
4. Provides Stability:
   Stability plays a significant role in the growth and survival of the organization. Effective leadership, communication, supervision, and motivation develop co-operation and commitment among the employees. It provides stability and creates balance among various departments and groups.
5. Coping up with the Changes:
   Factors of business environment are always changing. Adapting to environmental changes is necessary for the growth of the organization. With the help of motivation, proper communication, and leadership, the employees can clearly understand the nature of change and also the positive outcome of adapting to the change. For example, e-filing, the use of Robots at the workplace, etc.
6. Effective Utilization of Resources:
   Direction involves assigning duties and responsibilities to everyone. Proper instructions and systems are developed to avoid wastages, duplication of efforts, etc. Subordinates are guided to utilize the resources i.e. men, machines, materials, and money in the maximum possible way. It helps in reducing costs and increasing profits.
7. Creates Team Spirit:
   Direction focuses on motivating the subordinates for group efforts. Group efforts or team spirit plays a vital role in the success of an organization than individual efforts. Therefore, the role of the manager as a director plays a very important role in guiding and motivating the employees to achieve the predetermined goals.
8. Explores the Capabilities of Individuals:
   Every individual has various capabilities or potentials in addition to their formal qualifications.
   Direction helps to identify and utilize their abilities for best performance by encouraging and motivating them just like a leader.
9. Increases Efficiency Level:
   Guidance and motivation are given to subordinates to perform at their best level. Being a leader, team spirit is created by the manager as well as proper techniques of supervision are used. It works positively and results in enhancing the efficiency level of the whole organization.
10. Co-operation:
    Co-operation is necessary for the smooth flow of organizational activities. It should be created by the manager i.e. director from the top level to the bottom level of management. Healthy cooperation, teamwork, and higher efficiency level lead to the attainment of goals.
    Thus, Directing to subordinates is a basic management function that includes building an effective work climate through motivation.