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प्रश्न
Justify the following statement:
The secretary should take certain precaution while corresponding with directors
उत्तर
The points to be considered by a secretary while corresponding with the directors.
(1) Prompt reply: The secretary should give a prompt reply to the questions or queries raised by the directors. A prompt reply is very important and necessary in every correspondence. A prompt and complete reply to the director’s letters or queries shows gentle and polite behaviour on the part of the secretary.
(2) Politeness: A courteous (polite) letters show empathy, respect, and mutual understanding. The language of the letter drafted to the directors must be polite and courteous. The approach of the letters should be friendly, skillful, submissive, and natural. It helps to get a prompt and favourable reply and also helps to build up the goodwill for the organisation.
(3) Initiative: An initiative means the start of something with the hope that it will continue. It is an ability to assess and initiate things independently. In a company, the secretary is required to take initiative in making arrangements for the board meetings and shareholders’ meetings. The secretary informs the directors to convene general meetings of the company on schedule time.
(4) Accuracy: The secretary must furnish accurate, complete, up-to-date, true, and error-free information about every aspect of the business to the directors. The correct numerical, factual presentation about the business activities helps the directors to take accurate, appropriate, and wise decisions.
(5) Brevity: The letter written by the Secretary to the directors should be precise, brief, and to the point. Unnecessary information, irrelevant message or explanation, lengthy paragraphs, etc. should not be included in the letters. The secretary should provide maximum information in minimum words. He should provide all the information in a concise or compact manner.
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संबंधित प्रश्न
Select the correct answer from the option given below and rewrite the statement:
The notice of the meeting of the Board of Directors must be accompanied by __________.
Select the correct answer from the option given below and rewrite the statement:
___________ looks after the management of a company.
Select the correct answer from the option given below and rewrite the statement:
The Directors take decisions at ______ meeting.
Select the correct answer from the option given below and rewrite the statement:
Every company except CFO and the small company shall hold minimum ______ Board Meetings in each year.
Select the correct answer from the option given below and rewrite the statement:
The gap between two consecutive Board Meetings should not be more than ______ days.
Write a word or a term or a phrase which can substitute the following statement.
A meeting of all the directors of a company.
Write a word or a term or a phrase which can substitute the following statement.
A written invitation was given to the Director to attend the meeting.
State whether the following statement is true or false:
Directors act as agents and trustees of the company.
State whether the following statement is true or false:
Director can take decisions individually.
Select the correct option from the bracket:
| Group A | Group B |
| Duty of directors | ______________ |
Complete the sentence.
The elected representatives of the shareholders are called as _________
Justify the following statement:
The secretary has to correspond with directors on an important occasion
Answer in brief:
Under what circumstances will a Secretary correspond with a Director?
Answer in brief:
What are the points to be considered by a secretary while corresponding with the directors?
Explain the following term/concept:
Initiative
Explain the following term/concept:
Conciseness
Explain the following term/concept:
Director
Answer in one sentence:
Can a Director who was absent at Board Meeting get a copy of minutes of that Board Meeting?
