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Question
A company was manufacturing solar panels for charging of mobiles which were in great demand. It was found that the target of producing 500 solar panels a day was not being met by the employees. On analysis, it was found that the workers were not at fault. Due to non-availability of raw materials and the shortage of workers, the company was not able to achieve the set targets and alternative arrangements were needed. To meet the increased demand the company assessed that approximately 66 additional workers were required out of which 6 would work as heads of different departments and 10 would work as subordinates under each head. The required qualifications and job specifications were also enlisted. It was also decided that necessary relaxation should be given to encourage women, persons from backward and rural areas and persons with special abilities to assume responsible positions in the organisation. All efforts
were made to match the ability of the applicants with the nature of work
a. Identify the functions of management discussed above.
b. State the two steps in the process of each function discussed in the above para.
c. List any two values which the company wants to communicate to the society.
Solution
a. The functions of management discussed above are staffing and controlling.
Quotation for ‘staffing’: To meet the increased demand the company assessed that approximately 66 additional workers were required out of which 6 would work as heads of different department and 10 would work as subordinates under each head.
Quotation for ‘controlling’: It was found that the largest of producing 500 solar panels a day was not being met by the employees. On analysis, it was found that the workers were not at fault. Due to non-availability of raw materials and the shortage of workers, the company was not able to achieve the set targets and alternative arrangements were needed.
b. Steps in Staffing Function
1) Estimation of Required Manpower: As a first step, the number of persons and the kind of persons required in the organisation must be estimated. It involves the following two steps:
- Workload Analysis: It refers to the number of persons and the kind of persons required in an organisation.
- Workforce Analysis: It refers to estimating the existing number of persons in the organisation.
2) Recruitment/Searching: It refers to searching for prospective candidates and convincing them to apply for job vacancies. For the recruitment process, internal sources (transfers and promotions) and external sources (advertising and placement agencies) can be used
Steps in Controlling Function
- Comparing Performance: After the actual performance is measured, it is then compared with the pre-defined standards. This helps in assessing whether there are any deviations/deficiencies in performance. Accordingly, it helps in identifying the required corrective actions to be taken
- Analysing Deviation: With the comparison of the actual performance with the set standards, deviations in performance are identified
c. Values which the company wants to communicate to society
- Use of environment-friendly methods of production
- Women empowerment
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RELATED QUESTIONS
Kavya had been working with ‘Reliable Ltd.’ for the last ten years. She was famous for her dedication towards the work. When the manager senior to her retired, all her colleagues thought that now Kavya would be promoted. But to everyone’s surprise, the vacant post was filled by an outsider ‘Miss Garima’. Because of this, Kavya felt demoralised and her performance started declining. She would absent herself often and could not meet her targets.
Miss Garima was a good leader who would not only instruct her subordinates but also guide and inspire them. She noticed Kavya’s behaviour and felt that her performance could be improved. She started involving Kavya in decision-making issues related to the organisation and made her a member of a high-level joint management committee. Kavya was now punctual to an office and her performance started improving
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c. State any three features of the element identified in (b) above.
What is meant by staffing?
An organisation provides security services. It requires such candidates who are reliable and don’t leak out the secrets of their clients. What steps should be incorporated in selection process?
Ms. Jayshree recently completed her Post Graduate Diploma in Human Resource Management. A few months from now a large steel manufacturing company appointed her as its human resource manager. As of now, the company employs 800 persons and has an expansion plan in hand which may require another 200 persons for various types of additional requirements. Ms. Jayshree has been given complete charge of the company’s Human Resource Department.
Questions
a. Point out, what functions is she supposed to perform?
b. What problems do you foresee in her job?
c. What steps is she going to take to perform her job efficiently?
d. How significant is her role in the organisation?
Explain the first five steps involved in selecting a suitable workforce in an organization.
Staffing is ______ function.
Match the FUNCTIONAL AREA in Column I with their respective STANDARDS set to gauge performance in Column II, as a part of the controlling function.
| Column I | Column II | ||
| (1) | Marketing | (i) | Quality |
| (2) | Production | (ii) | Liquidity |
| (3) | Human Resource Management | (iii) | Advertising expenditures |
| (4) | Finance and Accounting | (iv) | Labour absenteeism |
For an enterprise, staffing is the ______ function in the series of management functions?
