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Question
Explain the first five steps involved in selecting a suitable workforce in an organization.
Solution
Efficient performance of staffing involves the following activities or steps :
1. Estimating Manpower Requirements or Human Resource planning: This is the first step in the process of staffing. It is concerned with determining the number and type of staff required for the organization. lt involves the following steps :
(i) making an inventory of current human resources in terms of their qualifications, training and skills; and
(ii) assessing future human resource needs of all the departments.
Job analysis is concerned with finding details related to all jobs. After conducting a job analysis, the managers come to know the qualifications and qualities of employees required to perform each job.
2. Recruitment: It involves attracting suitable people to apply for vacant jobs in the organization. Recruitment refers to the identification of the sources of manpower availability and making efforts to secure applicants for the various job positions in the organization.
3. Selection: Selection is the process of choosing and appointing the right candidates for various jobs in the organization. It includes receiving and screening of applications, employment tests, interviews and medical examination of candidates together with verification of references.
4. Placement and Orientation: When a new employee reports for duty. he is to be placed on the job for which he is best suited. Placement is a very important process as it can ensure the " right person doing the right job''. If a new employee is not able to adjust to his job. he may be given some training or transferred to some other job.
Orientation is concerned with the process of introducing or orienting a new employee to the organization. The new employees are familiarised with their units. supervisors and fellow employees. They are also to be informed about the working hours, tea or coffee breaks, lunch period. procedure for availing leaves, safety precautions, medical facilities. transport facilities. etc.
5. Training and Development: Systematic training helps in increasing the skills and knowledge of employees in doing their jobs. Various methods of training can be used to enhance the knowledge and skills of the employees. On-the-job methods are more useful for the operative employees and off-the-job methods can also be employed for the supervisory personnel.
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RELATED QUESTIONS
Kavya had been working with ‘Reliable Ltd.’ for the last ten years. She was famous for her dedication towards the work. When the manager senior to her retired, all her colleagues thought that now Kavya would be promoted. But to everyone’s surprise, the vacant post was filled by an outsider ‘Miss Garima’. Because of this, Kavya felt demoralised and her performance started declining. She would absent herself often and could not meet her targets.
Miss Garima was a good leader who would not only instruct her subordinates but also guide and inspire them. She noticed Kavya’s behaviour and felt that her performance could be improved. She started involving Kavya in decision-making issues related to the organisation and made her a member of a high-level joint management committee. Kavya was now punctual to an office and her performance started improving
a. Identify the function of management being performed by Garima.
b. Name the elements of the above function of management which helped Garima to improve Kavya’s behaviour
c. State any three features of the element identified in (b) above.
A company was manufacturing solar panels for charging of mobiles which were in great demand. It was found that the target of producing 500 solar panels a day was not being met by the employees. On analysis, it was found that the workers were not at fault. Due to non-availability of raw materials and the shortage of workers, the company was not able to achieve the set targets and alternative arrangements were needed. To meet the increased demand the company assessed that approximately 66 additional workers were required out of which 6 would work as heads of different departments and 10 would work as subordinates under each head. The required qualifications and job specifications were also enlisted. It was also decided that necessary relaxation should be given to encourage women, persons from backward and rural areas and persons with special abilities to assume responsible positions in the organisation. All efforts
were made to match the ability of the applicants with the nature of work
a. Identify the functions of management discussed above.
b. State the two steps in the process of each function discussed in the above para.
c. List any two values which the company wants to communicate to the society.
What is meant by staffing?
An organisation provides security services. It requires such candidates who are reliable and don’t leak out the secrets of their clients. What steps should be incorporated in selection process?
Ms. Jayshree recently completed her Post Graduate Diploma in Human Resource Management. A few months from now a large steel manufacturing company appointed her as its human resource manager. As of now, the company employs 800 persons and has an expansion plan in hand which may require another 200 persons for various types of additional requirements. Ms. Jayshree has been given complete charge of the company’s Human Resource Department.
Questions
a. Point out, what functions is she supposed to perform?
b. What problems do you foresee in her job?
c. What steps is she going to take to perform her job efficiently?
d. How significant is her role in the organisation?
Staffing is ______ function.
Match the FUNCTIONAL AREA in Column I with their respective STANDARDS set to gauge performance in Column II, as a part of the controlling function.
| Column I | Column II | ||
| (1) | Marketing | (i) | Quality |
| (2) | Production | (ii) | Liquidity |
| (3) | Human Resource Management | (iii) | Advertising expenditures |
| (4) | Finance and Accounting | (iv) | Labour absenteeism |
For an enterprise, staffing is the ______ function in the series of management functions?
