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Question
Answer in brief
List the duties of a Secretary after the Annual General Meeting.
Solution
- Drafting the Minutes: The Secretary has to draft the minutes of the meeting Within 30 days of the meeting. He has to submit the draft of the minutes for approval and signature of the Chairman.
- Implementing decisions: The Secretary has to instruct the concerned executives to execute the decisions taken in the meeting and to take action on the resolutions approved in the meeting.
- Sending documents and filing resolutions: The Secretary has to arrange for the despatch of dividend warrants to all the shareholders as declared in the Annual General Meeting, Within 30 days of the date of declaration of dividend. He has to file Annual Returns with the Registrar of companies. He has to file the copies of the special resolutions passed at the Annual General Meeting with the Registrar of Companies within 30 days of their passing.
- Send intimation to absent members: The Secretary has to send the information of the proceedings, resolutions passed and other related information of the meeting to the absent members.
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