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Chapters
2: Joint Stock Company
3: Formation of a company
4: Documents related to formation of a company
5: Members of a company
6: Directors and Key Managerial personnel of a company
7: Company Meetings - 1
▶ 8: Company Meetings - 2
9: Business Communication Skills of Secretary
10: Correspondence with Directors
11: Correspondence with Banks
12: Correspondence with Statutory Authorities
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Solutions for Chapter 8: Company Meetings - 2
Below listed, you can find solutions for Chapter 8 of Maharashtra State Board Balbharati for Secretarial Practice [English] 11 Standard Maharashtra State Board.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.1 [Pages 130 - 132]
Select the correct answer from the options given below and rewrite the statement.
The secretary has to prepare _________ before the meeting.
resolution
notice
minutes
Select the correct answer from the options given below and rewrite the statement.
General Meeting must have a notice of at least ______ clear days.
7
21
14
The gap between two annual general meetings should not be more than ______ months.
15
18
24
Select the correct answer from the options given below and rewrite the statement.
Auditor is appointed in ___________
Annual General Meeting
Creditors Meeting
Extra ordinary General Meeting
Select the correct answer from the options given below and rewrite the statement.
The business transacted in extra ordinary general meeting is _________ business.
Ordinary
Routine
Special
Select the correct answer from the options given below and rewrite the statement.
An extra ordinary general meeting is held ____________.
once in a year
once in the life time
under special circumstances
Select the correct answer from the options given below and rewrite the statement.
Writing the minutes of the meeting is the duty of the ________.
Chairman
Director
Secretary
Select the correct answer from the options given below and rewrite the statement.
New Directors in place of retiring Directors are appointed in the ___________.
Class Meeting
Annual General Meeting
Creditors Meeting
Select the correct answer from the options given below and rewrite the statement.
Before the Annual General Meeting is held the Secretary has to compile __________.
Auditor’s Report
Committee Report
Annual Report
Select the correct answer from the options given below and rewrite the statement.
The Secretary has to draft the minutes of the meeting within __________ days of the meeting.
Fifteen
Sixty
Forty
Match the pairs.
|
Group A |
Group B |
||
|
a |
Board meeting |
1 |
Once in the year |
|
b |
Auditor |
2 |
Minimum 4 meeting in a year |
|
c |
Annual general meeting |
3 |
Prepare at any time |
|
d |
Extraordinary general meeting |
4 |
Auditors Reports |
|
e |
Minutes of meeting |
5 |
Prepared before the meeting |
|
|
|
6 |
Prepared after the meeting |
|
|
|
7 |
Under special circumstances |
|
|
|
8 |
Prepared during the meeting |
|
|
|
9 |
Once in Six months |
|
|
|
10 |
Meeting of creditors |
Write a word or a term or a phrase which can substitute each of the following statement.
A meeting of shareholders which is held once in a year
Write a word or a term or a phrase which can substitute each of the following statement.
A meeting of shareholders which is held between two annual general meetings.
Write a word or a term or a phrase which can substitute each of the following statement.
A Report which is prepared before Annual General Meeting.
Write a word or a term or a phrase which can substitute each of the following statement.
A meeting of the shareholders which is held under special circumstances.
Write a word or a term or a phrase which can substitute each of the following statement.
A meeting of the preference shareholders of a company.
State whether the following statement is True or False.
Only special business is transacted at Annual General Meeting.
True
False
State whether the following statement is True or False.
Annual Report is prepared by members.
True
False
State whether the following statement is True or False.
Extraordinary General Meeting is called for special and urgent purpose.
True
False
State whether the following statement is True or False.
A member has a right to attend Board Meeting.
True
False
State whether the following statement is True or False.
Class Meeting is the meeting of particular class of shareholders.
True
False
State whether the following statement is True or False.
Director cannot appoint proxy to attend and vote at Board Meeting.
True
False
State whether the following statement is True or False.
21 clear days notice should be given in case of Board Meeting.
True
False
State whether the following statement is True or False.
Secretary has to arrange to take down the notes of the proceedings of the meeting.
True
False
Find the odd one.
Annual General Meeting
Extra Ordinary General Meeting
Board Meeting
Find the odd one.
Annual General Meeting
Committee Meeting
Class Meeting
Complete the sentence
The meeting which is held once in every financial year is called is _______
Complete the sentence
The meeting held to discuss and decide any special or urgent matters is called as _________
Complete the sentence:
Meeting of all Directors is called as __________
Complete the sentence:
The Authority to convene the Annual General Meeting is with the __________
Select the correct option form the bracket
|
Group A |
Group B |
|
Interval between two annual meeting |
______ |
Notice of General Meeting
Extra ordinary General Meeting
Not more than 15 months
within 30 days of company’s Incorporation
Select the correct option form the bracket
|
Group A |
Group B |
|
First Board Meeting |
______ |
Notice of General Meeting
Extra ordinary General Meeting
Not more than 15 months
within 30 days of company’s Incorporation
Select the correct option form the bracket
|
Group A |
Group B |
|
______ |
21 clear days |
Notice of General Meeting
Extra ordinary General Meeting
Not more than 15 months
within 30 days of company’s Incorporation
Select the correct option form the bracket
|
Group A |
Group B |
|
______ |
Alteration in Memorandum of Assocition |
Notice of General Meeting
Extra ordinary General Meeting
Not more than 15 months
within 30 days of company’s Incorporation
Answer in one sentence
Who can attend Board Meetings?
Answer in one sentence
When can an Adjourned Annual General meeting be held?
Answer in one sentence
Why is Extraordinary General Meeting held?
Answer in one sentence
When should the first Annual General Meeting be held?
Answer in one sentence
What should be the interval between two Annual General Meetings?
Answer in one sentence
What should be the gap between two Board Meetings?
Correct the underlined word and rewrite the following sentence.
Minimum four Committee Meetings must be held in a year.
Correct the underlined word and rewrite the following sentence.
Creditors Meeting must be held once in every year.
Correct the underlined word and rewrite the following sentence.
Extraordinary Meeting must be held every year.
Correct the underlined word and rewrite the following sentence.
The Meeting of all Directors is called Annual General Meeting.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.2 [Page 132]
Explain the following term/concept: Committee Meeting
Explain the following term/concept: Virtual Meeting
Explain the following term/concept: Creditors Meeting
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.3 [Page 132]
Study the following case/situation and express your opinion.
Platinum Limited Company was incorporated on 1st Jan.2018. Advice the Board of Directors on the following matters.
- Within what period should the company hold its 1st Annual General Meeting?
- At which place should the Annual General Meeting be held.
- How many days in advance should the notice and agenda be sent to members?
Study the following case/situation and express your opinion.
XYZ Ltd held its Annual General Meeting on 11th May 2018. On 1st June Mr. X, a Director of the company was arrested for a financial scam. Hence the shareholders of the company want to remove him.
- Can the company call for the next Annual General Meeting to be held immediately to remove the Director?
- Which meeting of members should the company hold to discuss removal of the Director?
- What type of resolution will be passed in this meeting for removal of the Director?
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.4 [Page 133]
Distinguish between the following
Shareholders’ Meeting and Board Meeting
Distinguish between the following
Annual General Meeting and Extra ordinary General Meeting.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.5 [Page 133]
Answer in brief
List the duties of a Secretary after the Annual General Meeting.
Answer in brief
State the objectives of Annual General Meeting.
Answer in brief
State any four legal provisions regarding Board Meeting.
Answer in brief
What are Class Meetings?
Answer in brief
What is the purpose of conducting Extra ordinary General meeting?
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.6 [Page 133]
Justify the following statement.
Annual General Meeting is adjourned in absence of quorum.
Justify the following statement.
A notice of meeting must be sent to all members in case of General Meeting.
Justify the following statement.
Extra ordinary general meeting is called under special circumstances.
Justify the following statement.
Board of Directors can exercise their powers collectively through the Board Meeting.
Justify the following statement.
The Quorum for Annual General Meeting of a public company depends upon the number of shareholders.
Justify the following statement.
When a company is in a financial difficulty, it may call a meeting of creditors.
Justify the following statement.
As per the Companies Act every company has to hold the Annual General Meeting.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 8 Company Meetings - 2 Exercise Q.7 [Page 133]
Explain the functions of a secretary related with Annual General Meeting.
Explain the different types of General Meetings of company.
Explain the different types of Directors Meetings.
Solutions for 8: Company Meetings - 2
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board chapter 8 - Company Meetings - 2
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Concepts covered in Secretarial Practice [English] 11 Standard Maharashtra State Board chapter 8 Company Meetings - 2 are Company Meetings, Types of Meeting - Shareholders Meetings, Types of Meeting - Directors Meetings, Types of Meeting - Creditors Meeting, Functions of Secretary Related with Annual General Meeting.
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