Question

The G20 Summit was organised in India. The government left no stone unturned to make G20 summit a success.

At the higher level, the work to be performed was identified and grouped to enable people to work most effectively together for accomplishing objectives. This involved building infrastructure, beautification of the city, hospitality, security arrangements etc. Duties were assigned to different job positions which led to establishment of clear relationships. This helped in creating a hierarchical structure and in co-ordination amongst all working for the summit.

1. Identify and explain the function of management discussed in the above para.
2. Explain any four points of importance of the function identified in (a) above. 

Answer 1

1. The management function that is being described in this line is "Organising." Organizing involves organizing people, tasks, and resources to effectively accomplish organizational objectives.
2. Among the reasons why planning is crucial for the G20 Summit preparations are:
   1. Efficiency: Planning guarantees that activities are streamlined, responsibilities are well-defined, and resources are distributed efficiently. This improves the efficiency of the summit's infrastructure, aesthetics, hospitality, and security.
   2. Coordinating: By organizing, departments, teams, and people can more easily prepare for summits by understanding relationships and hierarchies. Easy communication, teamwork, and the integration of activities toward common objectives are all encouraged by the coordination.
   3. Resource Optimisation: Management may make the most of people, resources, and money by classifying tasks and responsibilities. This minimizes waste and duplication while optimizing output from scarce resources, which lowers costs.
   4. Goal Alignment: Planning aids in coordinating duties and obligations with the objectives of the G20 Summit. This increases motivation and dedication, provides team members with direction and purpose, and helps them understand their positions in the larger scheme of things.