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Question
What are the steps taken by an accountant to locate the errors in the trial balance?
Solution
The following are various steps that an accountant takes to locate the errors in the trial balance:
1. Re-totalling of the debit and the credit columns of the Trial Balance to locate the difference in the total of both the columns.
2. Checking whether any account is omitted to be recorded with the exact difference amount.
3. Half the difference, then check whether any amount is posted in the wrong column of the Trial Balance.
4. Divide the difference by 9, if it is completely divisible, it is an error of transposition of figure, i.e. 546 is written as 645.
5. If there exist differences especially of Rs. 1, Rs. 10, Rs. 100, Rs. 1000, etc., it suggests that the casting of Subsidiary Books should be checked once again.
6. If difference still exists and it is not possible to detect the reason for the difference, then for the time being, the difference is transferred in the suspense account in order to proceed further.
Otherwise, a complete checking is suggested.
