Question

Answer the question.
Explain the various steps involved in the process of organizing.

Answer 1

The various steps involved in the organizing process which are given below :

1. Division of Work:
   The first step in organizing is to divide the total work to be done into specific jobs. Division of work facilitates specialization in work and skills which is essential, as no individual can perform the entire work efficiently and effectively. While dividing work, care should be exercised to ensure that all the activities required to achieve organizational goals are identified.
2. Grouping Jobs or Activities: The process of grouping the activities of similar nature under the same departments is called departmentalization. Work divided into jobs is combined to facilitate unity of effort. The departments so created are linked together on the basis of their interdependence. Following are the various ways of departmentalization:

• On the basis of functions.
• On the basis of the type of products manufactured.
• On the basis of territory.

1. Assigning Duties: Each group of activities is assigned to an individual best suited to perform it. In order to ensure effective performance in an organization, it is essential that a balance is created between the nature of a job and the ability of the employee responsible for that job.
2. Delegation of Authority: After the assignment of duties, the appropriate authority is delegated to each individual. A chain of command from the top manager to the individual at the lowest level is created through delegation of authority.
3. Establishing Reporting Relationships: It creates hierarchy management in which top management enjoys maximum authority and as one moves downward, the authority’ decreases. It establishing a reporting relationship facilitates coordination amongst various departments. Interrelationships between different positions are clearly defined so that everybody knows from whom he is to take orders and to whom he can issue orders.