Question

Explain the procedure of staff dismissal that a large organization should follow. 

Answer 1

Dismissal is a harsh step and should be taken with great care.

The steps involved in the dismissal procedure are as follow :

Charge Sheet: It is a written complaint about the offense for which an employee is charged. It indicates the time limit within which an employee has to submit his reply.

Receipt of Explanation: Written the prescribed time employee must submit his explanation to the concerned authority explaining the reasons as to why he should not be dismissed from his services.

Issue of Notice of Inquiry: If an explanation is unsatisfactory then a notice of inquiry is issued to an employee. The notice should clearly mention the time, place, date of the inquiry and the name of an officer concerned who is going to conduct an inquiry.

Holding Inquiry: The inquiry officer concerned on the specified date and time will explain clearly the charges against the employee. The details of the inquiry are recorded and the report is then signed by the inquiry officer. All the witnesses are called to submit their statements.

The Findings Inquiry: Officer prepared his report which contains the procedure followed. Statements recorded, document examined and the explanation given by the employee. He also prepares his report in which he records his decision and submits it to the concerned authority who has the power to dismiss the employee.

Decision: On receiving the report from the Inquiry Officer, the concerned authority takes a decision to dismiss the employee.

Communication of an Order: Finally a copy of dismissal orders are handed over to the accused employee under his signatures.