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Chapters
2: Joint Stock Company
3: Formation of a company
4: Documents related to formation of a company
5: Members of a company
6: Directors and Key Managerial personnel of a company
7: Company Meetings - 1
8: Company Meetings - 2
9: Business Communication Skills of Secretary
▶ 10: Correspondence with Directors
11: Correspondence with Banks
12: Correspondence with Statutory Authorities
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Solutions for Chapter 10: Correspondence with Directors
Below listed, you can find solutions for Chapter 10 of Maharashtra State Board Balbharati for Secretarial Practice [English] 11 Standard Maharashtra State Board.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 10 Correspondence with Directors Exercise Q.1 [Pages 155 - 157]
Select the correct answer from the option given below and rewrite the statement:
Representatives of shareholders are __________.
Directors
employees
servants
Select the correct answer from the option given below and rewrite the statement:
The notice of the meeting of the Board of Directors must be accompanied by __________.
Agenda
minutes
resolution
Select the correct answer from the option given below and rewrite the statement:
___________ looks after the management of a company.
Board of Directors
Auditor
Company Secretary
Select the correct answer from the option given below and rewrite the statement:
The Directors take decisions at ______ meeting.
Annual General
Board
Statutory
Select the correct answer from the option given below and rewrite the statement:
According to Section 167(1) ((b) of the Companies Act, 2013 if a director absents himself from all the meetings of the Board. for a period of ______ months or more. with or without the leave of the Board, he shall be deemed to have vacated his office.
12
10
9
Select the correct answer from the option given below and rewrite the statement:
Every company except CFO and the small company shall hold minimum ______ Board Meetings in each year.
4
3
5
Select the correct answer from the option given below and rewrite the statement:
The gap between two consecutive Board Meetings should not be more than ______ days.
120
110
130
Match the pairs:
| Group ‘A’ | Group ‘B’ |
| a) Directors | 1) At least 2 Directors |
| b) Absenteeism of Director in Board Meetings | 2) At least 3 Directors |
| c) Public Company | 3) Disqualification of director |
| d) Private Company | 4) Representatives of shareholders |
| e) Notice of a Routine Board Meeting | 5) 21 clear days |
| 6) 7 days | |
| 7) 70 days | |
| 8) Representative of public | |
| 9) At least 20 directors | |
| 10) At least 30 directors |
Write a word or a term or a phrase which can substitute the following statement.
An elected body of representatives of Shareholders.
Write a word or a term or a phrase which can substitute the following statement.
An employee of a company who provides guidance and advice to the Board of Director about business matters.
Write a word or a term or a phrase which can substitute the following statement.
A meeting of all the directors of a company.
Write a word or a term or a phrase which can substitute the following statement.
A written invitation was given to the Director to attend the meeting.
State whether the following statement is true or false:
A director can be removed before the expiry of his term.
True
False
State whether the following statement is true or false:
Directors act as trustees of the company.
True
False
State whether the following statement is true or false:
A director can remain absent for any number of Board Meetings.
True
False
State whether the following statement is true or false:
Directors act as agents and trustees of the company.
True
False
State whether the following statement is true or false:
Company Secretary need not attend the board meetings.
True
False
State whether the following statement is true or false:
Director can take decisions individually.
True
False
Complete the sentence.
The elected representatives of the shareholders are called as _________
Complete the sentence.
The notice period for Board Meeting shall not be less than _______
Select the correct option from the bracket:
| Group A | Group B |
| Notice of board meeting | _______________ |
Board Meeting
Not less than 7 days
Disclosure of personal interest
Select the correct option from the bracket:
| Group A | Group B |
| _____________ | Meeting of all directors |
Board Meeting
Not less than 7 days
Disclosure of personal interest
Select the correct option from the bracket:
| Group A | Group B |
| Duty of directors | ______________ |
Board Meeting
Not less than 7 days
Disclosure of personal interest
Answer in one sentence:
When does a Director vacate his office due to absenteeism at Board Meeting?
Answer in one sentence:
Can a Director who was absent at Board Meeting get a copy of minutes of that Board Meeting?
Correct the underline word and rewrite the following statement:
Secretary is a elected representative of the shareholders.
Correct the underline words and rewrite the following statement:
Secretary is responsible for decision making and framing policies of a company.
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 10 Correspondence with Directors Exercise Q.2 [Page 157]
Explain the following term/concept:
Director
Explain the following term/concept:
Board of Directors.
Explain the following term/concept:
Conciseness
Explain the following term/concept:
Politeness
Explain the following term/concept:
Initiative
Explain the following term/concept:
Notice and Agenda of the Board meeting
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 10 Correspondence with Directors Exercise Q.3 [Page 157]
Answer in brief:
What are the points to be considered by a secretary while corresponding with the directors?
Answer in brief:
Under what circumstances will a Secretary correspond with a Director?
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 10 Correspondence with Directors Exercise Q.4 [Page 157]
Justify the following statement:
Directors exercise their powers and authorities collectively as a Board.
Justify the following statement:
The secretary should take certain precaution while corresponding with directors
Justify the following statement:
The Board of Directors are the elected representatives of the shareholders.
Justify the following statement:
The secretary has to correspond with directors on an important occasion
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board 10 Correspondence with Directors Exercise Q.5 [Page 157]
Attempt the following.
Attempt the following.
Draft the notice and agenda of routing board meeting.
Write a letter to the directors requesting him to disclose his personal interest in a contact
Write a letter to the director who was absent for a board meeting to inform him about proceeding of the meeting.
Write a letter to the directors reminding him about the provision regarding absenteeism at the board meeting.
Solutions for 10: Correspondence with Directors
Balbharati solutions for Secretarial Practice [English] 11 Standard Maharashtra State Board chapter 10 - Correspondence with Directors
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Concepts covered in Secretarial Practice [English] 11 Standard Maharashtra State Board chapter 10 Correspondence with Directors are Precautions to Be Taken by the Secretary While Corresponding with Directors, Circumstances Under Which a Secretary Has to Enter into Correspondence with Directors.
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